Bag & Festival Policies | NW Tune-Up Festival

NW Tune-Up Code of Conduct

The NW Tune-Up would like to create an enjoyable and safe experience for all attending our event, both on the waterfront festival grounds and on Galbraith Mountain. The various event sites are dispersed throughout the property and larger community. Travel light to maximize your mobility and increase your experience.

Be an environmental steward with us and embrace “Leave No Trace”. Be mindful to reuse and reduce your landfill waste while ensuring to dispose of recyclables and compostables at available receptacles. We are working with Sustainable Connections to create a Toward Zero Waste event. Bring non-glass reusable water bottles - filling stations will be available on site.

Acceptable items to bring with you:

One bag per person
Blankets (maximum size 6’ x 8’)
Plastic water bottle
Reasonably-sized strollers
In the event of rain, handheld umbrellas will be permitted - however, they must not obstruct the view of others
Low seat chairs welcome – under 24” H. Please note: there will be a chair-free zone located in front of each stage
Small baby beach cabanas
Sunscreen

GENERAL POLICIES:

All artists, set times, and stages are subject to change without notice.

This is an outdoor, rain or shine event. If the event and its staff deem weather severe enough to impair the safety of guests, programming will be interrupted and announcements regarding safety procedures will be made.

Washington State has lifted proof of vaccine requirement for large gatherings and outdoor mask requirement in most places. We will follow all local regulations and recommend people follow the CDC guidance for events. Do not attend if you are sick and use the sanitizing stations around the venue throughout the weekend. Also, some vendors may require certain precautions to enter their booth.

We will have police, security, medics, fire, and production staff on site. In the event of an emergency, please follow their instructions accordingly. General Information Tents and medic tents will also be onsite and available for help and lost items when needed.

Event attendees are responsible for items brought with them, especially bike and bike demos. NW Tune-Up will provide bike storage on festival grounds and will not be held liable for bike theft.

NW Tune-Up Events LLC and its partner transport and bike valet partners are NOT responsible for any loss or damage to your property, including your bike."

We recommend that guests be ready to display their digital ticket and/or wrist bands to venue officials to verify their attendance. Wrist bands are required for re-entry of the waterfront festival grounds.

Additionally, guests can be asked for proper ID at any time by servers, staff or security in order to possess or be served alcohol. If the guest cannot present ID proving they are 21, their wrist band will be taken. Guests who demonstrate inappropriate or disruptive behavior, including, but not limited to the following are subject to being removed from the premises:

Excessive consumption of alcohol
Vaping and smoking cannabis
Obscene, offensive or abusive language or actions
Fighting, taunting, or threatening remarks or gestures
Dangerous, abusive, profane or illegal behavior
Unruly or inconsiderate behavior
Indecent exposure or undressing
Wearing obscene, offensive or indecent clothing
Interfering with security procedures
Interfering with a performance/ game / event; going onto the biking/ performance surface or throwing any object onto the biking/ performance surface or on the venue premises.
Flying a Drone.
Selling tickets or other merchandise on venue property
Handing out goods or literature not pre-approved by the NW Tune-Up
Any attempt to bring prohibited items into the venue

Pat Down Policy

In order to provide a safe environment, you and your belongings may be searched upon entry into the venue. By tendering the ticket and entering the venue, you consent to such searches. If you elect not to consent to searches, you will be denied entry into the venue. The premises may be monitored by video camera, please be aware that your movements may be recorded. There will be male-identified and female-identified searchers working events. Guests are encouraged to select the line-up and searchers with whom they feel most comfortable. If you have any questions please speak to one of our security staff members for assistance.

No Smoking Policy

In accordance with the Washington State Law, all Northwest Tune-Up venues are non-smoking facilities. As such, guests are not permitted to smoke inside on festival grounds or within the event perimeter unless otherwise stated. This includes e-cigarettes, cannabis and vaporizers.

Cannabis Policy

Guests are not permitted to bring substances that cause intoxication or impairment into the NW-Tune-Up– including alcohol and cannabis. Exceptions will be made for medical cannabis (with appropriate documentation) or other prescription medications. Individuals who have recreational cannabis on their person are encouraged to secure it in their vehicle. Smoking cannabis is prohibited.

NW Tune-Up Prohibited Items:

Guests should be aware that any number of items can be subject to security protocol including search and potential confiscation if warranted.

No Outside Food & Beverage
No Bota bags
No Hula hoops
No Balloons, balls or inflatables
No Frisbees
No Drones
No Laser pointers
No selfie-stick, flagpoles or banner poles of any kind
No Alcoholic beverages of any kind
No E-Cigarettes and vaporizers
No Narcotics or other illegal drugs including paraphernalia
No Cannabis with the exception of medical cannabis. Legal documentation required.
No Weapons of any kind and or anything that could be used as a weapon or as a projectile
No Gang affiliated clothing
No chains or studded bracelets
No Glass Bottles of any kind
No Large coolers or ice chests
No Fireworks, flares, or other pyrotechnics
No animals other than service / support animals. Legal documentation required.
No promotional or commercial materials not pre-approved by NW Tune-Up management
No Spray cans, corrosive, flammable substances, dyes or receptacles containing substances which are harmful to health or are highly flammable
No Mechanically-operated instruments which produce an excessive volume of noise such as megaphones, air or gas-powered horns
No professional photography equipment or cameras with detachable lenses (point-and-shoots without additional lenses are fine).
No Sound and video recording equipment
No Computers or other devices used for the purposes of transmitting or disseminating sound, pictures, descriptions or results of the events via the internet or other forms of media (No IPads, Tablets, or Selfie Sticks)
No Harassment of any Kind
No Pop up tents

NW Tune-Up Release of Liability

In consideration of my ticket purchase to NWTU and permitting me to participate in this Event, I hereby take action for myself, my executors, administrators, heirs, next of kin, successors, and assigns as follows:

(A) I WAIVE, RELEASE, AND DISCHARGE NW TUNE-UP, and/or its directors, officers, employees, volunteers, representatives, and agents, the activity or Event holders, sponsors, Event volunteers, TUNE UP EVENTS, LLC., WHATCOM MOUNTAIN BIKE COALITION, GALBRAITH TREE FARM, LLC, the CITY OF BELLINGHAM, PORT OF BELLINGHAM, POLYGON FINANCIAL O5, LLC, WA DEPARTMENT OF NATURAL RESOURCES, LARRABEE STATE PARK and WHATCOM COUNTY, from any and all liability, including but not limited to, liability arising from the negligence or fault of the entities or persons released, for my death, disability, personal injury, property damage, property theft, or actions of any kind which may hereafter occur to me including my traveling to and from this Event;

(B) I WILL INDEMNIFY, HOLD HARMLESS, DEFEND, AND PROMISE NOT TO SUE NW TUNE-UP, and/or its directors, officers, employees, volunteers, representatives, and agents, the Event holders, Event sponsors, TUNE UP EVENTS, LLC, WHATCOM MOUNTAIN BIKE COALITION, GALBRAITH TREE FARM, LLC, the CITY OF BELLINGHAM, PORT OF BELLINGHAM, POLYGON FINANCIAL O5, LLC, WA DEPARTMENT OF NATURAL RESOURCES, LARRABEE STATE PARK and WHATCOM COUNTY. Event volunteers from any and all actions, suits, liabilities, damages, injuries or claims arising out of the Event and/or my participation in this Event, whether caused by the negligence of release or otherwise.

I acknowledge that this Event may involve a test of a person’s physical and mental limits and may carry with it the potential for death, serious injury, and property loss. The risks may include, but are not limited to, those caused by terrain, facilities, temperature, weather, condition of participants, equipment, vehicular traffic, actions of other people including, but not limited to, participants, volunteers, spectators, and/or producers of the Event. These risks are not only inherent to participants, but are also present for volunteers.

(C) I hereby authorize NW TUNE-UP to use my name, and images of me or my likeness, including, but not limited to films, videos, photographs and otherwise on any medium, including, but not limited to, Facebook, websites, blogs, brochures, newsletters, that were taken or prepared during the Event. I hereby consent to receive medical treatment which may be deemed advisable in case of injury, accident, and/or illness during the Event.

The accident waiver and release of liability shall be construed broadly to provide a release and waiver to the maximum extent permissible under applicable law.

I CERTIFY THAT I HAVE READ THIS DOCUMENT, AND I FULLY UNDERSTAND ITS CONTENT. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT AND BY PURCHASING A TICKET TO the NW TUNE-UP, I SIGN IT OF MY OWN FREE WILL.